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MINUTES
BVRI Board
October 15, 2000
CALL TO ORDER:
The meeting was called to order by President Bob Schultz at 9:00am at the Community Services Building Conference Room at Bear Valley, California.
ROLL CALL:
Bob Schultz
Katherine Aitken
Liz Protell
Bill Webb
Terry Woodrow
Brian Neth
Eric Jung
Suzanne Blumenthal-Smith
Gary Willard
Jim Blake
Leslie Peterson
Ron Murphy (ARC)
Mark Silverstone Here for supervisor election and observation of the meeting.
Absent: Bob Maxfield, Jeff Sibley
Gary Willard Volunteered to serve on ARC. Must be approved by the board.
MOTION: Bill Webb Made a motion to have him serve on the board
seconded by Bob Schultz.
All members in favor. None opposed.
ARC Report: 8 new residences approved
Sewer issue is still an issue on new buildings
More info available from Ron Murphy
MOTION: Eric Jung moved that the Board confirm the members of the
Architectural Review Committee in their posts. Seconded by Brian Neth.
All members in favor. None opposed.
(2) under "CCR review" - BVRI voted in
1994 to annex the Bear Paw Ridge ( vote was 278 yes and 8 no). In order for
them to be part of us THEY have to agree by a majority vote of
non-developer owners. By the way, your definition of anonymous is correct.
CCR Review:
Bear Paw Ridge, Flynn Property, Harrington, etc.
Do our CCRs extend to those properties? Bob did some research. Ron
indicated in 1994 BVRI voted to annex the Bear Paw Ridge in order for
them to become part of us. (Final VOTE tally: 278 Yes Votes & 8 No
Votes.)
In order for BP Ridge owners to approve this, a majority vote of
non-developer owners has to take place. Their CCRs say when
development gets to 25%--the remainder get to vote as to whether they
want to be annexed. We are now at that point. If they want to be
annexed, their CCRs go away and ours take over.
Gary Willard is purchasing two lots in the Flynn property. Lots are
just starting close now, but won't close escrow for the next couple
months. Gary recommended waiting until escrows close before
approaching them with our CCRs.
(Note: Only concern raised by them so far is over potential liability
with the common areas.)
If they don't adopt our CCRs, then BVRI is the backup to enforce
THEIR CCRs. If they don't agree to be annexed, they are independent
and can change their CCRs at any time. Bob proposed a meeting in
which we send a representative to discuss any issues and provide a
pitch. Gary Willard will help to organize this and represent BVRI at
that meeting.
Another CCR/ARC NOTE:
The four lots across the street from Bear Paw do not have CCRs at
this time. On lakeshore two log cabins are built. Remaining two
parcels still to be built on. ARC DID review the plans for the two
houses that are built.
Harrington Parcel:
Has development that was zoned for 8 parcels. Per Eric Jung, that
parcel probably won't have more than 6 final parcels. Eric believes
they've done the same CCR that Flynn has for BP Ridge. This parcel is
much less visible than other BV properties.
Approach Harrington as individual to clear up any misconceptions
about our CCRs and promote the benefits of using our.
**MOTION** Eric Jung moved to develop a one page "position paper"
that answers any FAQs, is blessed by the board and is used as
background documentation when talking to Harrington and others about
the CCRs.
Liz Seconded.
All members in favor. None opposed.
MEMBERSHIP INFORMATION EXCHANGE WITH BVRI AND OTHER REAL ESTATE ORGS
Bob researched the issue of exchanging membership information out.
Found that if it's in the best interest of both groups. Bill Webb
indicated our current list is 15 to 20% in error. The exchange of
info could bring us down to less than 2% error per Eric Jung.
Type of information that would be shared is all public info:
Lot number
Mailing Address
Home address
Ownership
NOT: email address, phone numbers
Per Ron: tracts 1-7, condos, old BV includes about 660 names.
About 85% of homeowners in the new sub are members.
About 40% of condo owners are members.
Liz proposed making a note in the newsletter that the exchange is
happening and WHY.
Ron proposed adding a column in the database for those who do NOT
want their information released.
**MOTION** by Bob Schultz/Seconded by Suzanne Blumenthal-Smith: Vote
in the best interest of our membership to exchange address info with
BV real estate orgs with the express understanding that we will get
their updated mailing list info in return.
We will permit BVRI members to opt out in total or in part of this exchange.
All members in favor. None opposed.
CCR COMPLIANCE COMMITTEE:
Terry mentioned a neighbor complaint regarding a large truck sitting
on a property all summer with expired registration. Another one on
Lake Road in violations.
***CLARIFIED****Compliance committee hasn't had any activity for a
year or so per Ron Murphy. Committee needs to be re-defined so that
compliance issues can be addressed and followed up on. Need to build
in the capability for community members to register complaints anonymously.
Will discuss further at next meeting.
TREASURERS REPORT
Detail handed out by Brian Neth
On 10/14 we had...
$35K in bank in two accounts
All insurance issues have been settled.
Brought in $3K in ARC activities
$2K paid in scholarships
$2K reserved for other two eligible candidates.
$2K beach staff is owed but not yet billed (Brian to follow up on getting invoice)
POOL
Bob Schultz reviewed this summer's activity with Paul Peterson (at
the Lodge). Biggest hassle was the lifeguard that was hard to manage
and caused the program to be closed to BVRI members on August 15. We
could probably get the pool membership again next year, but would
probably need to have it all handled through the lodge (registration,
etc.) and help get lifeguard plus backups.
**MOTION** Katherine Aitken moved that we try out the pool program
again this summer. Brian Neth seconded.
All members in favor. None opposed.
Suzanne Blumenthal-Smith will chair the pool committee.
Will need to develop a marketing plan to promote the Pool use to the
membership with such things as: Add the program fee to the membership form.
Committee will also look into the possibility of no lifeguard on duty
as is standard at most public hotel pools with appropriate signage to
warn pool users that there's no lifeguard on duty, the risk, etc.
BEACH PROGRAM
Needs to be revamped. BBQ pits need to be replaced. Raft needs to be replaced.
Mark Echinloff has sent a memo around re a new raft costing $2,500 to $3,500.
Need to deal with disposal of the old one. May be able to get some
info from Blue Lake Springs re their raft.
Need a new beach committee. Liz Protell was the main beach person
this past summer.Types of activities: put up floats to mark swim
area, put up volleyball net, request placement of porta potties, make sure there's fresh
sand, purchase toys for beach person to use, check
on beach during the summer and ensure everything gets put
away/returned/removed at the end of the summer. Beach also needs to
be raked and the garbage needs to be taken out every day. This is
handled by the hired beach person and the committee needs to manage that.
Hired beach person: This person is the face of BVRI. They should wear
a BVRI T-shirt. They could use their time to maintain the beach, help
build the BBQ pad, rake, promote BVRI, manage boats, etc. MAS
(Mountain Adventure Seminars) is taking over the hiring of the beach
person due to the payroll/workers compt/etc.
Terry Woodrow volunteered to join Liz on the beach management committee.
BBQ Pits
Need two big ones to replace what's there.
Bob proposed to have work day next June to build new BBQ facilities.
Garbage Containers/Accessory Storage
Need new bear-proof containers.
Consider adding new accessory storage locker to the BBQ project in June.
Eric suggested a permanent restroom facility. Probably requires a
part time person to manage/monitor. Will adddress at next board meeting.
Issue: boat management. Need to develop rules for boats. Will discuss
at next board meeting.
**MOTION** Bill Webb moved that we should fund a new raft up to $4,000.
Seconded: Suzanne Blumenthal-Smith
All members in favor. None opposed.
**MOTION** Jim Blake moved that Bob Schultz should explore the
removal of the old raft--perhaps Jason Comfort--with BVRI expense up
to $1,000. Seconded: Bill Webb
All members in favor. None opposed.
SCHOLARSHIP PROGRAM REPORT:
Off to a good start.
General guidelines for candidates: If you're a BV school grad and are
a resident of the BV school area (includes more than just BV),
eligible as long as schooling is continued in JC, College, trade school.
Two scholarships have been awarded and checks have been issued.
Bill will follow up with the other three possible candidates re
registering for school and accepting scholarships. Bill shared thank
you note from one of our recipients.
TRANSPORTATION CENTER LIGHT:
The CSA #1 is installing a single light in the center of the ski-doo
area where we pick up our snowmobiles. STATUS: The hole has been dug.
PG&E is going to put the light in by November 1st. Mike Denicola
also wanted an ordinance that would be enforced by the county that
would move non-transportation center Ski-Doos. There has been no
movement on that issue due to insurance/legal issue between Mike and the county.
STREET SIGNS:
Bill Webb lodged a complaint.
Terry is on the CSA #1 (County Service Area) board and has this on
the agenda every month. Only two have been replaced. The cost is $200
per sign. Tally: Seven have "whirly bird" 16 without. Two new signs:
one at lower Orvis (tall and visible). The other one is a post only
with no letters up on Lake Road. Mule Ear sign is completely down.
This Weds is CSA meeting Terry will attend and discuss the street
sign issue further. Public Works takes care of the roads. Leonard (of
Public Works) They'll put up the metal pole with the green sign if
they're covering the cost. We would prefer wood signs but the cost is greater.
**MOTION** Eric Jung moved that the board write up a letter that
would indicate which street signs are a problem (in priority) and
requesting a plan from Public Works for street sign
upgrade/replacement and road maintenance. Seconded: Liz Protell
All members in favor. None opposed.
TENNIS COURTS:
Judy Wozniak and group toured the village for a preferred site. First
preference is opposite black forest area across from the school where
the par course is. No major impact on trees or surroundings. Owned by
the county. Bob talked to Leonard and he was very open to the idea of
a long-term/low-cost lease for the property. BVRI would have to maintain it totally.
Judy was looking for a tennis contractor to walk the site and do some
soil testing before the snow falls. Also need to run a survey because
it's not clear where the black forest property lines are. Adjacent
properties: Black Forest condos currently stalled. There are also two
houses that are fairly close to the property. Need to consider noise
impact of tennis in play for the adjacent property owners.
Need to consider future demand: more courts, pro-house, etc. based on
increased demand in the future. Also need to consider management and
maintenance. The lodge would probably want to be involved from a management standpoint.
Maintenance could be covered by dues that
would be collected separate from regular BVRI dues. Useful life
expectation would be probably a max of 10 years
Projected about $100K to build the courts. Lodge is interested in
co-funding in order to have access. Consider 1/3 donations to fund:
Lodge, BVRI, Private Donations. Further research required. Committee
to report again next meeting.
SUPERVISOR ELECTION:
Tom Ward resigned so we don't have a supervisor in this district. Gov
Gray Davis will appoint a new supervisor. Three people have applied:
Terry Woodrow, Phil Davis, and Mark Silverstone
We need to inform our community of the candidates, their positions,
and provide information about how to write to the governor to support
the candidates. BVRI should be neutral and non-partisan. We NEED a
supervisor to be sure our district continues to be recognized at the county level.
Get candidates position paper and info on how to contact the governor
on the Website. Also include the information in the newsletter. And
intro re: background on this issue.
Candidates will submit a 100-word bio/position to be posted.
Eric Jung agreed to coordinate this for BVRI Website, the Cub
Reporter, and work with Bill Webb to provide content for the newsletter.
All members in favor.
WEBSITE:
Need to get the scholarship program on the Website. Why are we doing
this program? Why is it community related? Bob drafted memo about the
program, including a photo of the recipient and a little bio on the
recipient. Bill to follow up with Eric to get it on the Web site and
Terry to get it on the bulletin board.
CHILD CARE: Terry Woodrow reported that the local CC planning council
had a resignation. Suggestion was made for a replacement, but she
wasn't interested due to her schedule, etc. They requested one of our
members become involved. Requires meetings in Markleeville in the
winter. Board agreed this is a community activity that should be
covered by a community member to meet the interests of the community.
Risk of no representation is loss of funds that are granted for child
care, etc. in the BV community.
SEWER SYSTEM:
Issue prevents new buildings, etc. We should have a representative
who goes to the monthly Bear Valley Water District meetings and
inform the board of our interests. Gary Willard, Eric Jung, and Terry
Woodrow all attend these meetings and Gary agreed to take on
representation of BVRI in these meetings. Eric Jung, Terry Woodrow,
and Gary Willard will all attend regularly.
**MOTION** Brian Neth moved that Gary Willard be the official
representative on these planning meetings. Seconded: Bill Webb
All members in favor. None opposed.
MASTER PLAN REVIEW
Board needs to be very familiar with the current master plan. We
could review and sanction OR request changes and sanction. Consider
putting the plan on the Website with notation that it is supported by
the BVRI board and solicit feedback from residents on any issues that
should be considered by the board. This would help to prevent late
entry complaints coming from community members when master
plan-sanctioned developments move forward. At the very least review
the map. Invite Brian Peters (county planner) to review that map at
our next meeting.
RAISE THE DUES:
Discussion of dues increase.
Bob to write president's message re what the board is doing for the membership.
Consider membership survey to determine WHAT residents want and also
to promote what we're already doing in exchange for the higher dues.
Membership drive is January. New dues will be promoted as part of the
membership drive.
Next meeting: Saturday January 20th 4pm
ADJOURNMENT:
Meeting adjourned at 12:01 PM.