MINUTES BVRI BOARD MEETING NOVEMBER 20, 2004
ATTENDING BOARD MEMBERS: Katherine Aitken-Young Eric Jung Dave Morley
Ron Murphy Brian Neth Bill Webb Gary Willard Jack Wedgwood (left the meeting at 9:20)
Scott Fairman Gloria English Paul Peterson
ABSENT BOARD MEMBERS: Leslie Peterson Don Thorson Gordon Ritter Randy
Mancini
GUESTS: Terry Woodrow Jeff Sanford Mike Denicola Jay Peterson Tim
Bottomley
CALL TO ORDER: The meeting was called to order by President Brian Neth at 9:02am in a joint presence at the Bear Valley Library in Bear Valley, California and on a conference call-in number set up to accommodate members unable to attend the meeting in person.
* Minutes of September 25, 2004 Meeting A few suggested changes were submitted. Katherine will make changes and circulate final minutes via email for approval.
* Treasurer's Report: Jack Wedgwood Reports were distributed to the board members via email 11/17. Jack is adding a category for newsletter as it's a significant recurring expense to BVRI. Discussion: ARC funds. MOTION: Bill Webb moved to approve the Treasurer's Report. SECOND: Ron Murphy seconded the motion. All members in favor. None opposed.
* Forest Management: (Dave Morley, Eric Jung) Work has ceased due to snowfall. Discussion: Review last summer's work and plan for next summer. Consider getting another logger involved in order to expedite the work next summer. We need to get our request in early in order to secure a logger. Dave Morley to set up a review with Don Stikkers. Bill Webb, Eric Jung, Gary Willard to participate as well.
* Beach Operations: Gloria English Beach attendant left work sometime in July and BVRI lost touch with him. Some beach clean-up will be needed in spring due to early snow fall and possibility of a few items left. Discussion: Gate replacement. Aluminum gate. Telephone pole MOTION: Bill Webb recommends we reserve $750 for gate replacement project. Paul Peterson will manage. SECOND: Gary Willard seconded the motion All members in favor. None opposed. Further discussion: Bill Webb suggested we hire crew to set up both beaches for the summer. Same crew would be hired to set up and clean up for the annual picnic. Budget of $800 would cover both major events. Paul would coordinate labor and equipment for all work. MOTION: Bill Webb moved to approve funding not to exceed $800 SECOND: Eric Seconded the motion All members in favor. None opposed.
* 2005 BVRI Picnic Picnic Date: Sunday, July 3rd Discussion: Catering for the picnic next year. BVRI would still coordinate and sell beverages and ice cream for dessert. Outlay would be approximately $3K with a 50% deposit due the week before. The expense would be mostly, if not all, paid back by ticket sales. We don't need to guarantee a minimum number. Catering the meal would free up board members to focus on securing raffle items to support our fund raiser. Bill Webb to work with caterer to get a written contract. MOTION: Bill Webb moved that we contract Jim Jorgensen to cater the picnic. Contract to reflect the expected budget of $3K. SECOND: Gloria English Seconded All members in favor. None opposed.
* Report from Board of Supervisors (Terry Woodrow) Discussion: Fire Safe Council Fuel reduction. More organized chipping program. Applied for Alpine County fire safe dollars. School program is moving forward.
* ARC Report: Ron Murphy No pending actions with regard to home or remodels. Two CC&R violations are open. Discussion: Deck addition--letter dated 11/13 from homeowner was shared with the board members. It indicated the phases of their misunderstanding and their action to date plus plans for corrective action. Homeowner agreed to pay the fees and penalties but requested BVRI waive the $500 fine. Pending corrective action, receipt of plans, and permits BVRI will further discuss. Discussion second issue: stalled home build of lot #75. Letter sent by homeowner to BVRI indicated set backs but plan to resume construction in mid 2005. Ron Murphy/ARC will respond with letter outlining specific commitment dates to submit permit requests, recommence building or tear down plans. Discussion: further distill the CC&R summary and send it out to all homeowners with reference to the full CC&R doc and longer summary on the Website. MOTION:Gary Willard moved that the board approve ARC to levy the $250 penalty plus a $500 fine that is put in abeyance pending ARC approval of the deck remodel/addition by 9/1/05. If ARC approval is not given by 9/1 then the abeyance it removed and the fine is due. SECOND: Bill Webb seconded All members in favor. None opposed.
* Scholarship Program Bill Webb requested agreement to a revision to the BVRI scholarship guidelines. Current guidelines include: students must be a graduate of BV school (always intended to be grade school). Bill Webb would like to add language to include BV High School in addition to BV School to be eligible for the scholarship grant. The guidelines also state student families must be residents of the BV School District. There is no proposal to change the language on this guideline nor other guidelines indicated in the scholarship guidelines. There is no eligible student for '05. There are 8 potential candidates for '06 and 3 for '07. MOTION: Bill Webb moved that BVRI add language to include BV High School in addition to BV School to be eligible for the scholarship grant SECOND: Paul Peterson seconded the motion All members in favor. None opposed.
* Ski Bus Update (Eric Jung) Discussion: Tim Bottomley reviewed two proposals for bus service. Bus service cost is approximately $40K/year exclusive of bus maintenance and service. The ski resort doesn't NEED the bus. There's plenty of room in their parking lots. The value add is mainly for homeowners. Tim requests that BVRI be represented on a planning committee to help come up with a recommendation for the bus service. BV Business Association, the Lodge and BVRI have all indicated a willingness to help with funding to the extent they are able. MOTION: Gary Willard moved that Eric Jung meet with representatives of the other potential contributors of funding. SECOND: Bill Webb seconded the motion All members in favor. None opposed. Further discussion. If we try to qualify for grant money to fund the ski bus service we may need to broaden the scope of the request.
* Snowmobile Update Gary Willard reported grooming money is in place. Grooming contracts are still pending. Forest service has grant funding to engage a facilitator to convene meetings to discuss recreation. There is also grant funding to provide enforcement on forest service trails. Discussion: Eric Jung noted we need to be sure BVRI is well represented at the forest service meetings in order to ensure the discussion includes and considers the subdivision roads. Eric feels a membership should occur in February to solicit comments about the concept of ongoing discussion and dialog, and to discuss what sort of method should be used to manage the dialog. Propose a General Meeting 2/13 at 10:00 pending confirmation of the community center building. Eric will check on the schedule.
* Funding for Creek Stewardship Days Eric Jung indicated there's grant money available for creek management. Eric is willing to write up a grant application to get funding. Terry indicated there may be some funding out of RAC that could be combined with grant funding.
* Contribution for Fireworks MOTION: Ron Murphy moved that BVRI contribute $1,000 to the New Year's Eve fireworks display again. SECOND: Dave Morley seconded the motion All members in favor. None opposed.
* 4 -stroke Snowmobile rebate program Eric Jung indicated the program was a big success last year. All rebate funds were used and all 4-stroke snowmobiles were sold. MOTION: Bill Webb moved that the board approve $800 for the rebate program this year SECOND: Gary Willard seconded the motion
* New business: Mike Denicola shared a letter he sent today to Leonard Turnbeaugh. Mike wants to have board support for his proposal.The proposal is to formally assign the portion of land behind the transportation center as a snowmobile parking area during the winter. Because it's not a formal assignment to the transportation center, they have no authority over public parking in this area. The public parking mixed with snowmobile storage makes it difficult to find snowmobiles. There will still be plenty of room for public parking--just not in the designated area. In addition, the snow berm outside the transportation center needs to be moved. MOTION: Eric Jung moved to support Mike's recommendation on the parking area and Brian to send a letter to Leonard in support of Mike's request. SECOND: Bill Webb All members in favor. None opposed.
* Next Meeting Saturday, January 15th 4:00 pm
* Adjournment 11:30 am MOTION: Katherine Aitken-Young moved to adjourn the meeting. SECOND: Bill Webb seconded. All members in favor. None opposed.
Katherine Aitken-Young BVRI Board Secretary 225 Fisalia Court, Fremont, CA 94539 phone: 510.623.9625 fax: 510.623.7362 email: kaitken@brynmorgan.com http://www.bvri.org